Correspondence

All manuscripts and queries regarding manuscripts should be sent to: The Editor-in-Chief, Medical Journal of Zambia. All articles should be submitted in an electronic version preferably submitted as an attachment to an email. Additional illustrations and photographs are to be attached as JPEG documents. Authors should submit their articles through the e-mail: medjzambia@yahoo.com.

Manuscripts

Papers should be clear, precise and logical. The journal welcomes submissions from the following categories: original articles, review articles, short reports, letters to the editor, and conference reports, as well as articles of medico-political nature (e.g. points of view). Papers describing a particular event (e.g. and outbreak of infectious disease) should be submitted as soon as possible after the event.


Original articles and review articles should not exceed 3000 words, including the references. Short reports and articles submitted as points of view should not exceed 1500 words. Letters to the editors should be concise, not exceed 500 words and should not be accompanied by more than one table of figure. The paper must be typewritten, on one side of the paper only, double-spaced throughout with margins on both sides of at least 2.5cm (one inch). Words to appear in italics should be underlined. Headings should not be underlined.


Copyright

It is condition of publication in the journal that the authors assign copyright to the Medical Journal of Zambia. To this effect all accompanying letters must contain the following statement. The authors being the sole and legitimate holder of the copyright hereby transfer it to Medical Journal of Zambia.

Condition of Acceptance

Articles are accepted for publication on condition that they are contributed solely to Medical Journal of Zambia. The editor cannot enter into correspondence about papers considered unsuitable for publication and the decision is final. Neither the editor nor the publishers accept responsibility for the views.

Authorship

The Journal advises potential authors to ensure that only individuals who have made a substantial contribution to the scientific (or otherwise) merit of the work are included on the authorship. Underserved or passive authorship is discouraged. The Journal will normally not accept more than six (6) authors per single paper. Papers not fulfilling this requirement will be returned for justification of authorship.

Papers should be organized as follows:

  1. Title page bearing title, all authors (initials & surnames), identified corresponding author and the name and location of the institution where the work was done.
  2. Abstract: This should briefly outline the content of the paper under the following headlines: objectives, materials & methods, results and conclusions.
  3. Introduction
  4. Methods
  5. Results
  6. Discussions
  7. Acknowledgement
  8. References

Review articles and other contributions that may not easily comply with the above layout should have appropriate subheadings instead.

Tables and figures

Tables and figures should be kept to a minimum. Tables must be comprehensible without reference to the text.
References should not be cited in the tables. Authors should indicate at approximately what point in the text the table should appear.
Figures, graphs, drawings etc., should be on separate sheets, numbered and executed in black ink and given suitable legends. Illustrations and tables should be kept separate from the text.

References

References should be in the order made in the text and numbered accordingly using figures (numbers). These numbers should be inserted at the end of the paper and should consist of the surnames and initials of all authors when six or less, when seven or more, list the first three and add the words et al, title of article, full name of Journal, year, volume, first and last page numbers, as follows:

  1. Ng’andu, N.H. and Watts, T.E. Child growth and breast feeding in Urban Zambia. Journal of Epidemiology and Community Health 1992; 44:212-285.
  2. For books, names and initials of all authors, the full title, place of publication, publishers, year of publication and page numbers should be given. Authors should personally verify the accuracy of every reference before submitting the paper for publication and should ensure that the listed references correspond exactly to those in the text.

A checklist for authors and contributors

  • Must ensure you have submitted an electronic copy of the manuscript.
  • Be sure you have used the referencing style of the journal.
  • Make sure every legend for illustrations are clearly written.
  • Illustrations must be of good quality, or attached as JPEG documents electronically.
  • Has a colleague assessed your paper before submitting it?
  • Take time to go through the instructions for authors and assess where your manuscript stands.